Qudos Office manager recruitment agency Melbourne

Project Coordinator agency Melbourne

Deliver projects right

A Project Coordinator or Administrator works closely with project team members, managers and leads to help deliver major organisational projects efficiently.

The Project Coordinator manages the administrative tasks from the beginning to the end of a project, such as recording of information, document distribution, report collation, maintaining and monitoring project plans, project schedules, work hours, contractor information and budgets and expenditures. They organise, attend and participate in stakeholder meetings, document and follow-up on important actions and decisions and ensure adherence to deadlines to help keep project timelines on track.

A Project Coordinator needs excellent organisational, communication and relationship management skills. Project Coordinators often need formal qualifications or several years of experience to work across a range of industries using their expertise in IT implementation, change management, engineering and construction, marketing and business management or administration.

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With years of experience honing our selection criteria and interview techniques, Qudos carefully screens candidates to ensure only the best job seekers make it through the application process.

Our clients include some of Melbourne’s leading health organisations, design firms, insurance and publishing companies, educational services, and scientific and research organisations.

We focus on client needs to fully understand the requirements of the role, before determining if an applicant’s previous experience and administrative skills are suited to the position on offer.

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Common tasks and duties

Project Coordinators often work for construction and engineering firms, however there is growing demand for the skill set in a broad range of industries, including information, communications and technology, environmental and Government agencies, event management and human resources.

  • Working with Project Managers, Architects, Engineers, owners and other specialists to ensure that goals are met.
  • Responding to enquiries and resolving problems concerning contracts, services and projects.
  • Advising senior management on matters requiring attention and implementing their decisions.
  • Preparing and reviewing submissions and reports concerning activities and milestones.
  • Collecting and analysing data associated with projects undertaken, and reports on project outcomes.
  • Sharing relevant documentation and reports with project teams.
  • Being point of contact for various working groups.

Project Coordinators work closely with team members and managers to facilitate the completion of activities by planning and scheduling resources and tasks, delivering internal and external communications, supporting Project Managers and implementing their recommendations, and collating and analysing data for the preparation of submissions and reports.

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Interim placements

Whether it’s a seasonal increase in demand or a valued staff member going on long service leave, we work hard to break the temp staffing stereotype and connect you with temporary staff who are equally skilled and competent.

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High calibre candidates

Recruitment is an arduous, time-consuming process. We take all that work off your hands, connecting you with permanent staff who aren’t just experienced and skilled, but who “click” with you, believe in your mission and fit seamlessly into your corporate culture.

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