At Qudos Recruitment, we have the expertise to save you precious time and money by relieving you of the time-consuming processes of finding staff so that you can focus on your core business responsibilities. We have the connections and resources to find you highly-skilled and talented executive assistants efficiently and cost-effectively.
With over 20 years’ experience in hiring EA’s, our recruitment consultants possess an immeasurable understanding of the Melbourne EA market.
As specialist recruiters of EAs for large and small businesses across Melbourne, we have built an extensive database of prospective candidates from a diverse range of industries from which they have developed the necessary experience, skills and qualifications required to fulfil all types of assistant roles for executives.
We focus on finding staff who will identify with the key values of your business, as well as have the ability to foster long-term business relationships and develop networks with key clientele and internal and external business partners. We look for the right attributes you need to contribute to the growth and development of your team and company.
Business executives are responsible for running an organisation and ensuring all corporate goals, procedures and policies are carried out. In focusing on the core aspects of a business, executives may not have the time or capacity to perform small, yet vital, ad-hoc tasks such as admin. This is where an ‘executive assistant’ serves as the executive’s right hand.
EA’s provide high-level support to executives in a company. They perform all the ad-hoc and admin tasks that underpin the activities of an executive’s core tasks and responsibilities.
In addition to performing administration tasks, depending on the organisational structure, some executive assistants in Melbourne find themselves contributing to the workflow of various departments within a company. These tasks can include handling logistics, completing marketing research, training staff, project management and many more.
Some general roles and duties of an EA include:
- Administrative assistance – handling phone calls, scheduling and communicating business meetings, conferences and travel agendas, reviewing incoming reports, preparing reports and presentations, transcribing, proofreading, editing, organising emails, maintaining executive’s office inventory, handling the executive’s business expenses and setting and communicating the executive’s daily schedule
- Handling the executive’s written and verbal communication
- Ad-hoc Project management
- Digitally conducting market research, data analysis, and preparing statistical reports identifying core concerns
- Supervision of lower-level administrative assistants
- Training of incoming clerical staff
- Coordinating tasks to administrative assistants
- Communicating any necessary internal messages to the executive’s leadership team
- Maintain discretion and confidentiality in the knowledge of protected information
Executive assistants can be regarded as a member of the executive team. Their combination of skills and attributes can drive productivity efficiency not only for the executive but across the business as well. They have a critical support role to play and are a central part of a team and a business.
Our recruitment consultants recognise the hallmarks of an outstanding EA and are able to source and verify the right candidate for every type of EA role.
The skills we look for include:
- Competent technological and digital skills, as well as knowledge of operating systems, to perform administrative tasks
- Meticulous time management to manage the interests of an executive and colleagues
- Detail-oriented to ensure zero human error throughout all tasks
- Understanding of handling of sensitive information and confidentiality,
- Personal conduct that projects professionalism and trust
- Effective communication abilities to act as the voice of the executive and, sometimes, business
- Strategic mindset for task prioritisation, and workflow planning and scheduling of executive’ diary
- Creative and critical thinking for desired outcomes required and problem-solving
- Adaptability to corporate culture, and changing environments and processes
- Taking initiative when required
- EA to Director, Senior Partner, Chairman and ‘C’ Suite Executives
- EA to Partner, General Manager, Senior Manager and Middle Managers
- Senior EA
- EA – Office Manager
- EA – Corporate Affairs
- EA – Analyst