Executive Assistants – leading Recruitment Agency in Melbourne

An outstanding EA is indispensable

Qudos Recruitment specialises in high calibre Executive Assistants, from a small business all-rounder who organises your entire office to a corporate EA supporting the CEO and providing governance support to the Board.

With over 20 years’ experience in Executive Assistant recruitment, we have built an extensive database of prospective candidates from a diverse range of industries, including Professional and Financial Services, Not-for-Profit Community Organisations, Private Family Offices and small to medium businesses.

Our Consultants have an immense understanding of the Melbourne EA market and have the connections and resources to find you a highly-skilled and talented Executive Assistant efficiently and cost-effectively.

Qudos Executive assistant recruitment indispensable

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Qudos About Executive Assistant

What is an Executive Assistant?

EA’s provide high-level administrative support to business executives within a company.

They perform all the ad-hoc and administration tasks that underpin the activities of an executive’s core responsibilities and are often trusted with complex duties and sensitive information. They serve as the executive’s right hand, protecting and organising their time, coordinating travel and meeting schedules, balancing deadlines and preventing problems before they arise.

More than ever, today’s Executive Assistants are balancing an ever-increasing list of responsibilities, so it’s important to find the right person for the job.

Executive Assistant roles vary enormously depending on the setting of the organisation in which they work. From an ASX listed company that requires board meeting duties, to smaller organisations, an Executive Assistant is multi-skilled, needs initiative, confidence and the experience to work largely unsupervised and is dedicated to understanding and facilitating the demands of an executive’s workload and communication needs.

No two EA jobs are the same. From representing an executive to being responsible for workflow, departmental liaison, supervising other assistants, handling logistics, research, training staff, project management and much more.

  • Administrative assistance, including:
    • Handling phone calls
    • Scheduling and communicating business meetings, conferences and travel agendas
    • Reviewing incoming reports
    • Preparing reports and presentations
    • Transcribing
    • Proofreading
    • Editing
    • Organising emails
    • Maintaining executive’s office inventory
    • Handling the executive’s business expenses
    • Setting and communicating the executive’s daily schedule
  • Handling the executive’s written and verbal communication
  • Ad-hoc project management
  • Digitally conducting market research, data analysis, and preparing statistical reports identifying core concerns
  • Supervision of lower-level administrative assistants
  • Training of incoming clerical staff
  • Coordinating tasks to administrative assistants
  • Communicating any necessary internal messages to the executive’s leadership team
  • Maintaining discretion and confidentiality in the knowledge of protected information

The importance of hiring an EA through a
recruitment agency in Melbourne

Executive Assistants can be regarded as a member of the executive team.

Their combination of skills and attributes can drive productivity efficiency not only for the executive, but across the business as well. They have a critical support role to play and are a central part of a team and a business.

Our recruitment consultants recognise the hallmarks of an outstanding EA and are able to source and verify the right candidate for every type of EA role.

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The skills we look for during our Executive Assistant recruitment process include:

  • Competent technological and digital skills, as well as knowledge of operating systems, to perform administrative tasks
  • Meticulous time management to manage the interests of an executive and colleagues
  • Detail-oriented to ensure zero human error throughout all tasks
  • Understanding of handling of sensitive information and confidentiality
  • Personal conduct that projects professionalism and trust
  • Effective communication abilities to act as the voice of the executive and, sometimes, business
  • Strategic mindset for task prioritisation, and workflow planning and scheduling of executive’s diary
  • Creative and critical thinking for desired outcomes and problem-solving
  • Adaptability to corporate culture and changing environments and processes
  • Taking initiative when required

  • EA to Director, Senior Partner, Chairman and ‘C’ Suite Executives
  • EA to Partner, General Manager, Senior Manager and Middle Managers
  • Senior EA
  • EA – Office Manager
  • EA – Corporate Affairs
  • EA – Analyst
Qudos About Executive Assistant recruitment process

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Interim placements

Whether it’s a seasonal increase in demand or a valued staff member going on long service leave, we work hard to break the temp staffing stereotype and connect you with temporary staff who are equally skilled and competent.

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High calibre candidates

Recruitment is an arduous, time-consuming process. We take all that work off your hands, connecting you with permanent staff who aren’t just experienced and skilled, but who “click” with you, believe in your mission and fit seamlessly into your corporate culture.

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